You don’t have to be a Certified Records Manager or have any formal records training to use this program. ARMMS is a stand alone, off-the-shelf CD-ROM Training product designed to make records management simple. The program uses an easy point and click system. The steps are numbered. The policies and procedures are already written and the forms can be printed or populated electronically using Microsoft Excel and Microsoft Word.

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ARMMS provides the reasoning behind each essential step in designing your records management program to meet key regulatory expectations, minimizing the expense for outside consultation.

Screenshot example of one of the Training Modules

 

Records Programs Must ...

ARMMS Provides ...

Records programs must have documented policies, procedures and standardized forms.

ARMMS provides documented policy statements, step-by–step procedures, and corresponding forms to create standardized, audit worthy operations for your records management system.

Records programs must include the deliberate, documented investment of training time and energy. Records training is critical in the execution and routine management of a records system.

ARMMS provides a custom developed “Train the Trainer” Program - a building block method for training employees in every detail of the records program. It provides class preparation suggestions, discussion outlines, test scenarios, and an employee-training checklist.

Records programs must provide current guidance on the correct legal retention duration of each record type used in the organization.

ARMMS advises the user of options available in the creation of your records retention schedule.

Records programs must be enforceable. The organization must prove that it has taken ownership of the program and accountability for its routine use.

ARMMS enables the purchaser to assign ownership of certain roles and responsibilities to members of their organization using query screens.

Records programs must be audit worthy. Annualized records audits are designed to measure how well the organization is using its records program.

ARMMS provides a Vital Records Protection Program, which includes technical descriptions, forms, and necessary procedures.

System Requirements

Processor

PC with 800 MHz or higher Pentium-compatible

Operating System

Any of the following:

  • Windows 98SE
  • NT4, 2000- service pack 3 or later
  • XP home or Pro service pack 1 or later

Memory

256 megabytes (MB)

Hard Disk

30 megabytes (MB)

Hardware

Any of the following:

  • CD-ROM drive
  • SVGA 800 x 600 monitor
  • Microsoft Mouse or compatible pointing device

Other

All of the following:

  • Internet Access with Internet Explorer 5.5 service pack 2 or later
  • MS Excel
  • MS Word
  • Adobe Reader for pdf files